LET’S MEET

Complete Online Meeting Management Software in Bangladesh - LET'S MEET

AI powered solution, LET’S MEET has brought a revolution for managing meeting in efficient way thereby it helps to amplify the productivity of the organization.

AI powered solution, LET’S MEET has brought a revolution for managing meeting.

Complete Meeting management
Automation of Meeting Minute
Agenda management (auto generation of PPT)
E-Voting,
Video Conferencing,
Meeting room booking
Responsibility management by minute
Follow-up management,
Aging of assigned work
Chat window and discussion based on Agenda ID, Meeting ID
Unique ID
Participant List capture,
Requisition for logistic for the meeting / confernece
Automation for keeping expense meeting wise
Sending total expense to Finance for the particular meeting
Total expense calculation department wise, unit wise
Bulk Minute Upload
Multi Language supported & more

In corporate environment, meeting is an integral part through which senior manangement gives direction to run the office. On the other hand, team members also conduct meeting among themselves to implement the objective of the organization. These meetings are either physical meeting or virtual meeting or hybrid meeting. From initiation of the meeting to implementation of decisions of the meeting there are so many events and tasks to be ensured by top managenment or mid level management or by the assigned person or by a group of colleagues. While doing that the assigned person(s) has to use so many tools and platforms for this purpose. Some time, it is found that some items are getting lost or out of control due to usage of many media, tools, platform. Apart from these, taking Minute of the meeting is a big challenge; some time, it is found it takes two to 10 days to prepare and circulate the Minute of the Meeting (MoM) that in tern reduce the overall productivity of the organization. Electronic voting is another salient feature of this application.
To take care of all these challenge, LET’S MEET, the AI powered platform of Project 2morrow has broght all the required medias, tools, features in itself only. Meeting Minute will be created within the ongoing meeting itself; hence no need to wait long time to get the minute. Automation for assigning the responsibility of the task (as per decision of the meeting) and its follow up through the system is ensured here.
Remote meeting, Live streaming, E-voting, Chating and many more cutting edge features are embeded in LET’S MEET. Please call us at 01720808099 for Live Demo and discussion.

Complete Online Board Meeting Software Solutions

Effective meeting management is critical for the success of any organization. It involves taking a structured approach to planning, executing, and following up on meetings, ensuring that time is utilized effectively and objectives are met. Introducing LET’S MEET, an AI powered solution, has brought a revolution for complete automation of board meeting, internal meeting, conference, AGM & EGM through this single application. It helps to amplify the productivity of the employees & related others of the organization as part of implementation of decision of the meeting thereby ensure that target of the company is achieved in time efficiently.

Meeting minute is taken by the system on the fly while running the meeting from speech in any language and thereafter share it instantly just after completion of meeting. No need of taking minute manually. It also finds the laps in performing assigned task,auto escalation and even manages expenses of the meeting.

In fact, LET’S MEET is an ERP solution for total automation of meeting, conference, AGM & other related activities. However, LET’S MEET can be customized as per requirement of your organization. There are many more cutting edge features out of this solution that support your institutions to achieve quantum leap in term of productivity enhancement

Best Meeting Management Software

Key Features Of Online Video Calling Meeting Software - Let’s Meet

Transitioning from chaos to efficiency not only improves productivity but also encourages engagement from team members, making meetings not just a formality, but a valuable tool for collaboration.

Generate Minute On the fly: Minute creation from voice instantly – Agenda wise. No need of manual creation of minute by taking time
Create Agenda: Prepare and share the agenda beforehand to align participant expectations and give sub-agenda and decisions under agenda.
Expanse Management: Complete logistic support for Hybrid or onsite meetings.
AGM / EGM : Can Invite all the shareholders through the system
Task Management: Managing the overall task that is assigned at the time of meeting.
Follow-Up Actions: Document outcomes and responsibility assignments during the meeting for accountability.

Automation of Meeting Minutes Facilities:

Building on the principles of complete meeting management, automating meeting minutes is a game-changer in enhancing productivity. Imagine no longer scrambling to jot down important points while trying to participate in discussions. With automation, key features enable seamless documentation:

Choose The Right Meeting Management Software in Bangladesh

For instance, a project team experienced a 50% reduction in manual minute-taking time after adopting automated solutions. This not only saved valuable time but also improved accuracy, ensuring that no critical information slipped through the cracks. By leveraging automation, teams can focus more on strategy and less on administrative tasks.

Instant Transcription: Automatically prepare meeting minutes and agendas in multiple formats, including PowerPoint (PPT), Word, and PDF.
Supports customization to ensure that the outputs align with the organization’s branding and professional standards.
Real-time Minute Generation from Voice:Employ advanced voice-to-text technology to transcribe discussions during the meeting.
Automatically organize content agenda-wise to reflect key points, decisions, and follow-up actions.Eliminate the need for manual typing or editing, significantly saving time.
Pre-made Designed Templates for Minutes: Provide a library of pre-designed PowerPoint templates tailored for meeting minutes. Templates include a variety of professional designs, layouts, and styles. Users can easily select and customize templates to suit the meeting’s purpose or tone.

Agenda Management (Auto Generation of PPT)

Following the automation of meeting minutes, the next step in enhancing productivity is effective agenda management, particularly through the auto-generation of PowerPoint presentations. Imagine preparing for a meeting without having to manually create presentation slides! Automated agenda management tools can simplify this process dramatically. Here’s how:

Predefined Templates: Utilize pre-designed templates that align with your organization’s branding and meeting structure.
Seamless Content Insertion: Automatically pull in agenda items, objectives, and key speakers into the slides, ensuring nothing is overlooked.
Accessibility: Share the presentation ahead of time, allowing participants to prepare and contribute more effectively.

For instance, a marketing team recently streamlined their weekly strategy sessions by auto-generating agendas. The result? Increased engagement and a 30% faster kickoff time. This not only reflects professionalism but also sets a clear tone for focused discussions, making every meeting more impactful.

“The reason behind choosing PiHR is they know the pain points and customer journeys and they have a fully structured support team. ”

testimony hr castle

Fahim Salam

Designer

Online E-Voting And Video Conferencing Software

E-Voting Facility: As meetings evolve with technology, one of the most innovative advancements is e-voting, which facilitates decision-making in a quick and efficient manner. Following the streamlining of agenda management, e-voting adds an interactive layer to meetings that can transform the way teams collaborate. Consider these key benefits of implementing e-voting:

Real-Time Polling: Participants can cast their votes instantly, allowing for immediate feedback on key decisions.
Anonymity: E-voting can ensure that opinions are expressed freely, leading to more honest and transparent outcomes.
Analytics and Reporting: Automatically generate reports on voting results, making it easy to analyze consensus or dissent.

For instance, during a board meeting, a company implemented e-voting for selecting a new project initiative. The quick, anonymous process resulted in a unanimous decision, enhancing team cohesion. By incorporating e-voting, organizations can engage members better and ensure everyone has a voice in crucial discussions.

Video Conferencing Facility: Transitioning from e-voting, one cannot overlook the impact of video conferencing as an essential tool for modern meetings. In today’s fast-paced world, the ability to connect face-to-face, regardless of physical distance, is crucial for fostering collaboration and engagement. Here are some key advantages of utilizing video conferencing in meetings:

Enhanced Communication: Non-verbal cues are visible, leading to clearer understanding and fewer misunderstandings.
Flexibility: Participants can join from anywhere, making it easier to include remote team members or clients.
Efficient Screen Sharing: Showcase presentations, documents, or data in real time, ensuring everyone is on the same page.

For example, a remote sales team recently adopted video conferencing for their strategy sessions. The informal atmosphere not only strengthened team dynamics but also enabled them to close deals faster. By integrating video conferencing into their meeting management, organizations can create a more inclusive and productive environment that drives results.

Meeting Room Booking Facility

LET’S MEET streamlines room management with features to add, edit, and organize meeting rooms. Users can:

View a complete Room List with facilities and details.
Add New Rooms by specifying room name, number, location, seating capacity, and optional descriptions or images.
Manage a Facilities List by adding and updating amenities with unit specifications.
This ensures efficient scheduling and optimal utilization of meeting spaces.
Room List: View all available meeting rooms with details and facilities.
Add New Rooms: Create rooms by entering name, number, location, building, floor, seating capacity, and more.
Facilities Management: Add, update, and organize room facilities with unit specifications.
Room Details: Include descriptions and upload room pictures for better identification.
Efficient Scheduling: Ensure optimal use of rooms with streamlined room management tools.
For instance, an IT department recently faced chaos due to overlapping reservations. By adopting a more organized booking system, they reduced scheduling conflicts by 70%. Investing in robust meeting room booking solutions can lead to smoother logistics, ensuring that teams can focus on their objectives and discussions without interruptions.

Get Let’s Meet

Task Management Facility:

LET’S MEET revolutionizes task and responsibility management by integrating automation and communication tools directly into the meeting workflow. Designed to ensure accountability and streamline follow-ups, this feature transforms how organizations assign, monitor, and execute tasks derived from meetings.

Individual Responsibility Assignment: Tasks are assigned directly from meeting minutes, linking each responsibility to specific agenda items or meeting outcomes. This ensures clarity in accountability, making it easy for team members to know their roles and expectations.
Automated Follow-Ups & Escalation Flows: LET’S MEET automates follow-ups by setting reminders for task deadlines. Organizations can define custom escalation flows, ensuring that unresolved or overdue responsibilities are flagged and addressed promptly, keeping projects on track.
Real-Time Updates with Documentation: Assigned team members can update task statuses within the platform, uploading relevant documentation or progress reports. This transparency ensures that all stakeholders stay informed and can access necessary information at any time. For overdue tasks, the system automatically escalates issues to appropriate personnel.
One-to-One Communication: LET’S MEET includes a dedicated chat feature for focused communication tied to specific meeting IDs, agenda items, or responsibilities. This enables direct and efficient discussions between team members while maintaining an integrated audit log for transparency and accountability.

By establishing clear expectations during meetings, teams can cultivate a culture of accountability, ensuring that discussions lead to tangible outcomes and progress.

Ai Based Meeting And Video Calling Facility

AI is revolutionizing the way we conduct meetings and video calls, offering a range of features that enhance productivity, engagement, and accessibility. AI-based meeting and video calling facilities leverage artificial intelligence to enhance the communication and collaboration experience. AI tools can transcribe meetings in real-time, generate summaries, and identify key action items, freeing up participants to focus on the discussion. AI-powered assistants can suggest optimal meeting times based on participants’ availability and calendars, minimizing scheduling conflicts.AI-powered translation tools can break down language barriers, enabling seamless communication among participants from different linguistic backgrounds.AI algorithms can enhance video quality, reduce background noise, and optimize audio for clearer communication.AI can personalize meeting settings, such as preferred layouts and audio preferences, for each participant.AI assistants can help prepare for meetings by suggesting agendas, gathering relevant information, and identifying potential discussion points.AI can analyze meeting data to identify trends, patterns, and areas for improvement, enabling teams to optimize their meeting practices. AI can automate tasks like sending meeting notes, assigning action items, and scheduling follow-up meetings.AI-powered transcription can generate real-time captions and subtitles, improving accessibility for individuals who are deaf or hard of hearing.

Multiple Management Software That Gives You Control Like:

Automation of Online Voting System:

Agenda wise Voting
Online Voting
Digital Voting system
E-voting system
Online polling system
Automated polling system
Digital Polling system
Online voting result
Automated voting result
Anonymous E voting result
Anonymous Digital voting result

Auto transcript of the whole meeting
Online Agenda creation and circulate (draft)
Finalize Agenda and make it visible to the participants
Comments on each agenda and keep trail
Invitation of all participants
Auto reminder before the meeting with the agenda
Nomination by the participants
Nomination by PM
Nomination by MI
Individual note taking option during Live meeting / conference
Agenda wise draft taking option by participants
Voice command for any input
Assign task to assignee
Follow up by system
Auto reminder against pending task
Escalation in case of non-response
Update against the responsibility
Aging of task

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Frequently Asked
Question

What is this software for?

This software is designed for online meetings, video conferencing, and team collaboration.

What devices can I use this software on?

Our software is compatible with desktop computers (Windows, macOS, Linux), laptops, tablets, and smartphones.

Is there a free trial available?

Yes, we offer a free trial period for you to explore the software’s features.

What meeting features are included?

Screen sharing, Group Meetings, video conferencing, Audio Conferencing, Chat, File Sharing, Recording, White-boarding.

Can I schedule meetings in advance?

Yes, you can schedule meetings and send out meeting invitations.

Is there a waiting room feature?

Yes, you can control when participants enter the meeting.

How can I get help if I encounter any problems?

We Provide support options – e.g., online help center, email support, live chat.